Welcome back to third installment of our blog series ‘Have you outgrown Sage?’ Below you will find links to the first two posts in the series and this week’s featured content: ‘Your Productivity Is Not Producing’.
It’s Time to Replace Sage with Microsoft Dynamics When Your Productivity Is Not Producing the Results you Want
If your business is good, you want to keep it that way, but if you want to increase or improve productivity, you will need to either:
- Employ more people to increase output
- Implement systems, tools or resources to make the people you have more efficient
Most small and mid-sized businesses prefer to keep their payroll lean and this is where technology excels at bringing your business real productivity gains, making more of what you have.
Business Challenge #3: Your Productivity Is Not Producing
In most businesses, your people are your most important asset but do you have the systems, tools and resources to get the best out of them?
Microsoft Dynamics was designed to make people more productive by providing users with the right actionable information and capabilities to get their job done quickly and efficiently where and when they need it.
1) The Role Centre gets your job done – Microsoft spent a number of years researching how employees work with IT to get their jobs done and in 2008 became the first ERP vendor to create Role Centers. This feature rich homepage was an innovation for ERP since it structured a user’s interaction with Dynamics around the information and actions they need to do their jobs.
- A warehouse manager is presented with data around picks, putaways and stock checks, etc.
- An Accounts Payable clerk is presented with customers, credit limits, outstanding payments, etc.
- A CFO is presented with dashboards presenting Key Performance indicators that can be drilled into and filtered, etc.
The Role Centre structures information that is important to your job to minimize the number of clicks required to act on that information. Each Role Centre is highly configurable by either the user or the system administrator who can personalize role centres throughout the organization.
2) Access the information you need where and when you need it – With Dynamics ERP, you can access the information you need in 5 ways:
- On your smartphone – whether you use an iPhone, an Android or a Windows phone, you can access Dynamics through the new smartphone client. You can work with the full ERP application or enter expenses, timesheets or just look up CRM data on the move.
- On any browser – whatever device you use, you can open a browser – Chrome, Safari, Firefox, IE – enter your username and password and work with Dynamics ERP
- On your tablet – whether you use an iPad, an Android tablet or a Surface, you can use the tablet client
- In Office365 – Microsoft’s cloud productivity suite (Outlook, Excel, Word, etc.) is just a click away from Dynamics ERP meaning you can be working on emails then click into an ERP report while staying within the Office 365 environment
- On your PC – for the full rich graphical user interface optimized for Windows 10 you can use the Windows client on your desktop or laptop.
Whichever option you choose, it is the same real-time data in Dynamics ERP since these 5 access options are clients (not apps) meaning they all run off the same database. There is only ever one version of the truth just 5 ways of viewing it.
3) SharePoint opens Dynamics ERP to a whole new level of productivity – SharePoint is a communication and collaboration business tool that helps you structure unstructured data and share this data around the business. Unstructured data are documents like invoices, catalogues, health and safety audits, etc. With the SharePoint client, you can now link structured data in Dynamics ERP (e.g. inventory, customer data, orders, etc.) with the unstructured data stored in SharePoint. Or you can generate reports in Dynamics ERP and share them throughout the organization through a SharePoint page. Or you can create forms for customers, suppliers or employees to enter data directly into the Dynamics ERP. Whatever data you want to share, the SharePoint client is an innovative way to get data into or out of your Dynamics ERP and automate business processes.
4) Workflow automates business processes, speeds up operations – Configurable workflow allows users to create tasks that kick off automatically. Raise a request for example that is automatically routed for approval to the relevant authority. Or move an item from one stage of the production process to another when a milestone has been reached. The workflow engine is designed to be managed by users, not IT admins, and create simple If/then functions which means your business can run in the background freeing users to work on more value added tasks.
These are just some of the ways Dynamics ERP helps you to make the most of your most valuable resource – your people – to help them to get their jobs done as quickly and efficiently as possible and to make your business more productive so it’s producing more profits for you and your business.
Join us next week when we explore the fourth business challenge: When Real-Time Insight and Control Are Limited.
Subscribe to this blog at the top right of this page and stay notified. Visit us at our website to learn more about Microsoft Dynamics ERP for small and midsize businesses, where you can chat with us live, sign up for a free Microsoft Dynamics trial and see some of our clients.
by Gerry Power